Forms & Helpful Resources

Camp Flyer for Advisers & Admin | Camp Flyer for Parents | Camp Flyer for Students

Camp Scholarship Application – Due April 11, 2018 (Round 1) and May 30, 2018 (Round 2)

100 Fundraising Ideas – Use this to come up with ways to raise money for camp

How to Request Funding from Friends, Family and Community Members – includes sample letter!

PAYMENT & REFUNDS: 

  • Register by June 12 for $50 off regular price.
  • Payment must be made in full by June 29, 2018.
  • For REFUND (minus $50 non-refundable deposit), cancellations need to be submitted in writing by June 29, 2018 to Sara at Sara@oasc.org
  • Cancellations after June 29, 2018 are NOT eligible for refund.

Payment Directions for Advisers

Directions to be completed by ADVISERS ONLY:

OASC has worked to make the process of schools paying for Camp and Winter Energizer easier. Your school will be issued coupon codes which will take off the dollar amount your school has agreed to pay for each student. To get this code, please follow the directions below:

  1. Please email OASC at sara@oasc.org at minimum of 1 week before early-bird deadline with the following information:
    1. # of coupon codes your school needs (Once the code limit is reached, it will no longer work.)
      1. For example: If your school is going to pay for 6 students, you will request 6 coupon codes. However, if you still aren’t sure the total number, you may request us to set your codes as “unlimited” so anyone who has the code can use it.
    2. Dollar Amount per code: You can have 1 amount for all codes, or specific amounts for each.
      1. For example: If your school is paying for 100% of the registration fee (including the $25 non-refundable deposit), please specify you will cover 100% of the cost. If you would like to cover $50 per student, please specify to have the coupon codes take $50 off the students registration cost.
      2. Separate Code Example: If your school is covering a different amount for different students please use the following example as help: 3 – $50 codes, 2 – $75 codes, 1 – 100% ($140 value). Your school’s total invoice would be $440.
      3. PLEASE BE AWARE: if your school is covering 100% of the cost of the registration (including the $25 non-refundable deposit) and you have a student back out, you will be charged the non-refundable deposit. Please check the registration site for details.
  1. Once OASC receives the email, you will be invoiced the total dollar amount of the coupon codes. This invoice must be paid by the payment deadline for the event. Students with open invoices at the time of the event will be responsible for payment to attend. Please make sure they are paid so we don’t have to turn any students away.
  2. If the codes issued to you were left unused, we will let you know before the payment deadline. Don’t worry, you will only be asked to pay for codes used.

Fine Print: Student who are using a coupon code provided by their school should be registered by early-bird deadline. Coupon codes will expire on the date registration ends for the event. By using the coupon codes, your school agrees to pay for the total amount of codes used, by the payment deadline.

 

Payment Directions for Students

If your school is paying for any portion of your Camp or Winter Energizer registration, you will receive a coupon code (discount) to use when registering. Please ask your adviser for your school’s coupon code. If your adviser has any questions, please direct them to the OASC website under the event you’re registering for instructions.